Sending 10 files for better custom luxury boxes pricing

28/07/2025

Many brands think that ordering custom luxury boxes is easy by sending a logo and picking a box style. But when the quote feedback too high, the problem often lies in what wasn’t sent.

So which files customers should sent when ordering luxury rigid boxes? What data does the brand need to provide to the rigid box manufacturers to get a quick and accurate quote?

Check out the checklist below to not miss any information and get a quote that matches your target price:

1. Requirement brief
2. Editable design file
3. Custom luxury box materials
4. Dimensions of rigid box and product
5. Surface finishing effects
6. Quantity and target price
7. High-resolution logo file
8. Font file and typography guideline
9. Color codes and color system
10. Shipping and delivery information

1. Custom luxury boxes brief or mood board

If you have a mood board with design inspirations luxury boxes packaging, include it in a quotation email. Because, a clear direction will help packaging teams design a quote for custom luxury box. Besides, this keeps the project within budget and aligns with the brand identity.

Additionally, a clear luxury rigid boxes brief ties everything together, so the document should clearly state:

Sturdy gift box type and dimensions
Main custom luxury boxes color and structural
Desired brand perception (e.g. elegant, minimalist, bold)
Gift box packaging goals (e.g. unboxing experience, gifting, sustainability)

2. Artwork files (editable formats)

If brand's design is ready, share layered artwork files of custom luxury gift boxes to the supplier. The document guides packaging manufacturers on exact dimensions, colors, and layout. Therefore, providing artwork files will help the team print and assemble packaging correctly, reducing errors and saving time.

Moreover, customer should send artwork files in formats like Adobe Illustrator (.ai) or Photoshop (.psd). These let rigid box manufacturers change alignment, color channels, and fold positions.

>>> Cost of custom rigid boxes from Vietnam

3. Material and samples pictures of luxury rigid boxes for preferences

The choice of material for custom luxury box affects both cost and style. Therefore, list clearly if your brand already knows the type of sturdy cardboard, chipboard and the desired paper material. Because, the more specific the information is, the faster and more accurate the price will be.

In addition, customers can also attach reference photos in the email requesting for quote (RFQ). Brands can send real samples to the supplier. This helps supplier evaluate the situation and get the best price.

4. Custom luxury boxes dimensions

This information may seem obvious, but many requests for quotes of luxury gift box skip this step. Simply stating “medium box” is an inadequate and vague way to get a good price for sturdy gift box.

Therefore, having the exact or approximate dimensions of custom luxury boxes is important. Because the size details will affect material use and shipping costs.

>>> How to pick the right rigid box size for your product

5. Finishing effects for pretty gift box

Clients should clearly list the finish effects for the custom luxury gift boxes. If possible, they should show this on the drawings or briefs. Because the details significantly affect the price of the custom luxury gift box.

Knowing the finishing effect helps rigid box manufacturers choose other options. This is useful if the price is high but still meets customer needs.

Customers can refer to the printing effects can add on sturdy gift boxes and choose freely to send a quote to the packaging supplier.

Embossing/debossing
Hot foil stamping (gold, silver, holographic)
Spot UV
Matte or gloss lamination
Ribbon closures or magnetic lids of luxury rigid boxes

6. Quantity breakdown and target budget of custom luxury boxes

Pricing of luxury boxes packaging varies mainly depending on order volume. For example, order with 500 boxes will cost more per unit than 5,000 pieces. However, even if customers don’t have exact numbers, they can send a range. For example, you can request quotes for 1,000 to 3,000 custom luxury boxes.

In addition, customer can share target price to help suppliers suggest packaging solutions that balance quality and cost. The suppliers know the packaging
industry well and can suggest the best changes for a strong gift box.

7. High-resolution logo files

The logo is key for brand recognition. A pixelated or low-resolution logo can spoil even the most beautiful luxury gift box. Therefore, brands should always send their logo in vector format. By this way, the designer staff can enlarge and customize it without losing quality.

In addition, if the logo requires special effects such as foil stamping, gloss coating or embossing, debossing, customers should also keep this in mind. Consequently, the files will helps manufacturing company suggest the best solution for printing on custom luxury boxes.

>>> How to print logos on rigid boxes for a premium look

8. Font files and typography guidelines

In reality, not all brands use standard fonts. For that reason, if the custom luxury gift boxes use a specific font or letter spacing, customer should send the original file to the supplier.

To reduce errors in printing sturdy gift boxes, customers can send a detailed instruction sheet to designers for comparing and implement accurately. The instruction sheet can include:

Font name and size
Spacing and alignment rules for lines, rows
Printing effects applied to the font

9. Color codes and pantone references

Custom luxury box printing requires precision, especially regarding color. If color information is available, the brand needs to provide the Pantone code (PMS) or CMYK values to the custom packaging printing company. This is important to achieve consistency across the entire package, especially with offset printing.

10. Shipping and delivery details

Another factor that affects the price of sturdy gift boxes is the delivery location. Providing clear shipping information helps prevent additional costs and optimizes packaging design for shipping.

Many times, companies export rigid boxes without stating the distance and location. This makes it hard to calculate the right steps to preserve them. For example, it is possible to prioritize the production of foldable rigid boxes to save space.

Why do these files affect custom rigid box pricing?

The price of luxury box packaging depends on the structure and material. It also considers the color, effects, and other logistics. Therefore, the more carefully these files are prepared, the more customers will have an overview of the brand's rigid box project. From there, the working process with the packaging supplier will be easier and more transparent.

In addition, providing detailed documents helps the production unit calculate the price quickly and accurately. This avoids arising cases such as adding or removing effects that affect the price of the rigid boxes.

>>> Custom rigid boxes manufacturing process in Vietnam

Tips to get the best price on custom luxury boxes

Getting a good price for custom luxury boxes involves more than just negotiation. It also requires flexible coordination between customers and suppliers. Khang Thanh offers some tips for working well with packaging suppliers to get good prices for rigid boxes.

Flexible MOQ: Change the order quantity flexibly, for example, increase by about 500-1,000 pcs to get a better price.
Understand the basic information of the order such as sturdy gift box type, artwork, quantity and delivery location.
Build your own brand identity such as logo, color, slogan to synchronize information with packaging suppliers
Consult the supplier for advice if the price is too high. You can customize details like materials, accessories, and effects to get a better price.

At Khang Thanh, we help businesses worldwide create custom luxury box and gift box packaging solutions. Our experts guide brands through the production process from dielines, real samples to mass production and delivery.

Too many files to send and have available? Don't worry, just send basic information such as:

Order quantity
Custom luxury gift boxes structure
Effects and colors of sturdy gift boxes
Delivery location, export or local

Let us help brands complete the order of custom luxury boxes step by step. Sending a quote request via:

KHANG THANH - HOUSE OF PACKAGING
Tel: (+84) 77 8878 222
Email: info@khangthanh.com